Work events are important for boosting morale in the office, as well as potentially saying thank you to hard-working employees and giving everyone a chance to let their hair down. So, it is essential that you plan a party to remember. Here are a few top tips to help you throw a spectacular event.
Setting the Date
Throwing a great corporate event comes down to getting as many of the right people to come as possible. However, before you dedicate time to the venue, entertainment, and catering, do your due diligence to pick the most suitable date for as many people as possible. Whether that is going to be in the middle of the working week or toward the end with the weekend in sight, you need to gather some interest by making a few initial calls and see when most people will be available to attend. Once a date has been determined, send out your invitations at once. The earlier, the better so that everyone has a chance to get the date down in their diary and send you back an RSVP, and that way, you can plan firm numbers.
Chose a Venue
Once you have the people, you need an appropriate venue to hold your event. Look for a venue that’s just the right size for the number of attendees. You don’t want a huge function hall for just a few guests, and cramming hundreds of people into a tiny room just won’t do if you want to impress your guests. Venues tend to book up fairly quickly all year round, so make sure you book the place you want as soon as the date is set.
Food and Beverages
Another reason to book in advance is so that you don’t miss out on the great amenities a venue has to offer. If there is a particular venue you have in mind that comes with a renowned caterer, it would be a shame to miss out just because you’re late to book. Food and beverages play a huge role in work parties, so you want to make sure the menu you offer is up to scratch. A great event caterer can talk you through your options, offer great menu suggestions, and help you cater to your guest’s dietary requirements.
The Keynote Speaker
At every event, there is a keynote speaker, usually at the beginning to launch the event, but they can come at the end of the day to close proceedings. This could be someone who is a leading expert in your industry, a great motivational speaker, or even someone who is well-known, depending on who suits the guest list. This will be the make-or-break event that everyone will want to see.
Plan The Activities
The last thing that you want is for people to get bored, so make sure that you have plenty of different things happening throughout your event. Mix the running order up with discussion panels, workshop groups, and question and answer sessions, and leave plenty of time for networking.